You are here

Policies

Check Out Policy

Gift Policy

Interlibrary Loan

Collection Development

 

Check Out

Borrower′s Card

Your Rhodes ID is the only card you will need to check materials out from Barret Library. Bring it with you every time you come to the library.

First-time consortium borrowers should come to the Check-Out Desk during your institution’s normal business hours and bring with you a current ID issued by that institution. Once we confirm with your school that you are currently enrolled or employed, we will issue you a Barret Library borrower′s card. Your borrowing privileges will expire at the end of the current semester and must be renewed through enrollment/employment verification for each successive semester.

First-time Rhodes Alumni borrowers should bring in a photo ID; we will issue you a Barret Library borrower′s card.

Use of Library Materials & Damage Fines

The books, journals and other materials at Barret Library have been collected to serve the needs of the Rhodes Community well into the future. To preserve these materials for your colleagues and for future students and faculty, please treat library materials with respect and care.

It is an Honor Code violation to deface or damage library materials. Fines will be assessed for pencil and pen marks, highlighter marks, food stains and other more serious forms of damage. Some damage may be judged so severe that one may be charged for replacement of the item (plus a $20 cataloging fee).

Loan Periods & Overdue Fines

Library policy concerning the number of items one may check out, loan periods and overdue fines varies with the borrower category:

Loan Periods

  Stacks  New Books  DVD Books on CD
Rhodes Students Loan 3 weeks, 1 renewal
Max # No Limit
Fines .10 per day
Loan 2 weeks, No renewal
Max # 5
Fines .10 per day
Loan 3 days, No renewal
Max # 2
Fines $1 per day
Loan 2 weeks, No renewal
Max # 2
Fines .10 per day
Rhodes Faculty Loan End of term
Max # No Limit
Fines None
Loan 2 weeks, No renewal
Max # 5
Fines None
Loan
Max # 3
Fines None
Loan
Max # 2
Fines None
Rhodes Staff Loan 3 weeks, 1 renewal
Max # No limit
Fines .10 per day
Loan 2 weeks, No renewal
Max # 1
Fines .10 per day
Loan
Max #
2
Fines $1 per day
Loan
Max #
2
Fines .10 per day
Rhodes Alumni Loan 3 weeks, 1 renewal
Max # 2
Fines .10 per day
Loan 2 weeks, No renewal
Max # 1
Fines .10 per day
May not borrow these items May not borrow these items
Consortia Loan 3 weeks, 1 renewal
Max # 5
Fines .10 per day
Loan 2 weeks, No renewal
Max # 2
Fines .10 per day
May not borrow these items May not borrow these items

NOTE: All Rhodes students and consortium borrowers are subject to abbreviated loan periods toward the end of each semester. For these borrowers, no materials may be checked out past the first day of Rhodes College exams.

 

Gift Policy
The Library welcomes the donation of books and other materials in support of Rhodes College’s academic programs and mission of the College. The Library’s gift-in-kind policy is part of the Rhodes College Collection Development Policy. Due to the costs associated with processing, preserving and housing, the Library is unable to accept gifts that fall outside the scope of the collection policy. When a donation of materials is made for the collection it becomes the property of the Library, which will determine how to make best use of the materials both now and in the future. Gifts are added according to the same selection criteria as purchased materials.

General guidelines for acceptance:

  • General Collection - Books may be accepted for the circulating collections if they clearly support the curricular and research interests of students and faculty and fill existing gaps in the general collection.
  • Media (non-print) - Non-print materials that will contribute to Rhodes College’s curricular focus or interests of students and faculty are of particular interest.
  • Archives and Rare Books - Gifts of rare books and special collections materials, including archival/manuscript materials relating to the history of Rhodes College and to the intellectual interests of the College or that expand existing holdings in areas of special collection strength, are accepted.

The library does not accept the following categories of materials:

  • duplicates, and in most cases, earlier editions of materials already owned
  • lab manuals, textbooks, workbooks
  • outdated materials
  • materials in poor condition (highlighted, ink damaged, mold damaged)
  • academic journals and general interest magazines
  • music scores accessible on the internet
  • cassette tapes, software, and software manuals
  • preprints, offprints, photocopies
  • vanity press books
  • collections of journal articles
  • popular pamphlets, promotional materials

Ownership and disposition
Gifts accepted from a donor may not be added to the collection. Upon receipt, Rhodes College becomes the owner of the material and reserves the right to determine its retention, location, cataloging treatment, and other considerations related to its use, maintenance, or removal. Gifts that are not added to the collection may be donated to other libraries, the Salvation Army, sold in a book sale, or sent to Better World Books or another similar organization.

Acknowledgement of gifts
Rhodes College Office of Development will provide a letter of acknowledgement for all gifts accepted by the library. The Library Director will also provide a letter of acknowledgement in the case of especially large or valuable gifts-in-kind. Letters of acknowledgement will generally list the number of volumes, not the specific titles donated. If the donor wishes, bookplates acknowledging the donor will be placed in gift materials added to the collection.

Procedure for donors
Before bringing or shipping gift materials to the library, the donor must contact a Barret Library representative. For large gifts a librarian may visit the home or office of the donor to review the collection as part of the process for determining the suitability of the items for the collection. Donors are expected to complete and sign one of the following forms: General Collections and Media Deed of Gift form [PDF], or an Archives and Rare Books Deed of Gift form [PDF]. The library will not accept gifts without a Deed of Gift signed by both parties.

To give a gift for the General Collections, contact:
Rachel Feinman (901) 843-3893
Janice Tankersley (901) 843-3891

To give a gift for Media Services, contact:
Rose Ann Hicks (901) 843-3886

To give a gift for Archives and Rare Books, contact:
Bill Short (901) 843-3792 or (901) 843-3902

 

Interlibrary Loan
Interlibrary loan is a privilege extended only to Rhodes faculty, staff, and students. It is based on the premise of sharing resources for the good of all. It allows Barret Library to obtain materials such as books and journal articles for the purpose of teaching, learning and research. All requests must meet the guidelines as set forth in the most recent National Interlibrary Loan Code.

Barret Library does not charge patrons for the use of interlibrary loan services. Therefore, the only cost involved for the user is that which may be levied by a lender. The Library participates in a number of consortium groups and reciprocal agreements, thus minimizing possible fees.

Guidelines for Requests

A minimum of two weeks should be allowed for receipt of an interlibrary loan. Books generally take longer to arrive than photocopies.

Request forms are available at the Information/Help Desk, Checkout Desk, and Interlibrary Loan Office. All information must be verified and FULL citations
provided. It is acceptable to send requests by email, double or triple spacing between items. Requests may also be sent via databases or by using the online form.  Please check the Online Catalog before sending requests.

We encourage users to take advantage of local sources, i.e., University of Memphis and Memphis Public Library, as well as other area libraries. We have reciprocal agreements with these institutions.

It is assumed that the material requested is for the use of the requestor. We cannot obtain interlibrary loan items that will be forwarded on to non-Rhodes patrons.

Requests will not be sent for: items we own; copies of over fifty pages; entire issues/volumes of journals; videotapes; or that which would violate copyright restrictions. Generally, libraries will not fill requests for those items or for reference books, old, rare, or valuable items, or for works too fragile or bulky to mail. Recently published items may not be lent as well. Any limits or restrictions imposed by lending libraries will be adhered to strictly.

Books must be returned by the due date. Overdue items jeopardize the borrowing relationship Barret Library has with lending libraries. There is a fine of $1.00 per day for each overdue item.

Faculty requests are limited to ten items per week. Student requests are limited to five per week. Any requests over that number are held back to be sent the following week, or earlier, time permitting. It is helpful for the user to indicate items of priority, as those requests will be sent first.

Pick up and return ILL materials at the Checkout Desk. You are responsible for the materials from the time they are picked up until they are returned to the ILL office.

Contact Us

Kenan Padgett is the Interlibrary Loan Librarian. She will be happy to assist you with any questions you may have regarding this service. Contact her at padgettk@rhodes.edu or by phone at 901-843-3770.

 

Collection Development

The development of the collection of Barret Library is the collaboration between the faculty and librarians. Although suggestions of items for purchase are welcomed and encouraged from students, alumni, and other library users, the responsibility for selection rests mainly with those who teach and administer the library. The faculty is encouraged to recommend publications in their disciplines. The library assumes responsibility, as identified by the curriculum for coordinating collection development, and for assisting the faculty in obtaining bibliographies, advertisements, and other selection aids.

Any policy statement must retain flexibility to permit adjustment to changes in the curriculum, faculty, and objectives of the College. It must, however, be consistent enough to provide selection guidelines and responsibilities that will remain relatively constant through personnel changes and budget fluctuations. Collection development considers the maintenance of current holdings in areas of strengths, support new disciplines and identify future education needs of the institution. In addition, especially with/limited growth budgets, the factor of usability must be seriously considered when making selections. Because Rhodes is a four-year college our top priority is to support the undergraduate curriculum, and not attempt to house a research collection. The increasing importance placed upon faculty research necessitates a change in direction for the library. The library provides a basic level of support in both the collection and services for faculty research.

It is important that the growth of Barret Library be planned and coordinated.  The necessity of wise selection, is readily apparent in light of steadily increasing book production and costs, increasing demands for library materials, and rising costs of acquiring, processing, and housing books and journals. Planning and coordination will entail continued library and faculty cooperation in the areas of curriculum development, course content, and student needs. This policy provides a framework upon which we base the development of Rhodes College's library resources.

 

 

The development of the collection of Barret Library is the collaboration between the faculty and librarians. Although suggestions of items for purchase are welcomed and encouraged from students, alumni, and other library users, the responsibility for selection rests mainly with those who teach and administer the library. The faculty is encouraged to recommend publications in their disciplines. The library assumes responsibility, as identified by the curriculum for coordinating collection development, and for assisting the faculty in obtaining bibliographies, advertisements, and other selection aids.

Any policy statement must retain flexibility to permit adjustment to changes in the curriculum, faculty, and objectives of the College. It must, however, be consistent enough to provide selection guidelines and responsibilities that will remain relatively constant through personnel changes and budget fluctuations. Collection development considers the maintenance of current holdings in areas of strengths, support new disciplines and identify future education needs of the institution. In addition, especially with/limited growth budgets, the factor of usability must be seriously considered when making selections. Because Rhodes is a four-year college our top priority is to support the undergraduate curriculum, and not attempt to house a research collection. The increasing importance placed upon faculty research necessitates a change in direction for the library. The library provides a basic level of support in both the collection and services for faculty research.

It is important that the growth of Barret Library be planned and coordinated.  The necessity of wise selection, is readily apparent in light of steadily increasing book production and costs, increasing demands for library materials, and rising costs of acquiring, processing, and housing books and journals. Planning and coordination will entail continued library and faculty cooperation in the areas of curriculum development, course content, and student needs. This policy provides a framework upon which we base the development of Rhodes College's library resources.

Obligations of the Library

The library acquires materials in all formats to meet its obligations:

 [1] To own and make available library materials required for general information in subject areas not covered by instructional purposes.

[2] To own and make available library materials needed for the curriculum of the College.

[3] To own and make available materials required by the student population to accomplish library research as part of their course requirements.

 

Limitations

The Library will follow these general directives, taking into account available funding and space requirements, to meet the obligations outlined:

 

[1] Current publications of lasting value will be given priority over out-of print publications or retrospective completion of holdings.

[2] Library resources within Memphis and the surrounding regions will be considered in the selection process

[3] Duplicate copies will be purchased only when needed to meet the curricular needs.

[4] Textbooks will not be purchased.

 

Retrospective Acquisitions

With available funding, the library, working with faculty, will fill in gaps in the collection.  Identifying these areas will be done primarily by comparing Barret’s holdings to standard academic lists.  The Library’s collection will be continuously assessed as it relates to the current and evolving curriculum of Rhodes College.

 

Intellectual Freedom and the Library

Rhodes College pledges to uphold the tenets of intellectual freedom as denoted in the following documents of the American Library Association:

Library Bill of Rights:

http://staging.ala.org/ala/aboutala/offices/oif/statementspols/statement...

Freedom to Read Statement:

http://www.ala.org/ala/aboutala/offices/oif/statementspols/ftrstatement/...

Freedom to View Statement:

http://www.ala.org/ala/aboutala/offices/oif/statementspols/ftvstatement/...

 

Serials (Periodicals and Newspapers)

Due to rising subscription prices and space determents, the library follows a selective policy.  The library will acquire serials in the following manner:

[1] Serials that support the curriculum of the College

[2] Selected periodicals of wide popular circulation

 

The library will acquire selected newspapers in the following areas:

[1] Local newspapers.

[2] Selected newspapers of the major cities in the region

[3] Selected major newspapers of the nation and foreign press
 

The Library will retain print newspapers for one month.  Hundreds of newspapers are available in electronic back-file format via online databases
 

Non-Print Material

Many types of non-print materials are important to the transmission of information and as an adjunct to the learning process. Materials of this nature that are to be added to the collection will be selected on the basis of curricular need and general interest on the part of library users. Selection is done in collaboration of faculty and librarians.

Recordings used for music courses are ordered by members of the Music faculty, and the Library liaison using the staff resources of the library for processing. . Music recordings are to be stored and use in Media Center. Non-music resources may be ordered by library staff or faculty held in the Barret Library. The library will not purchase cores in quantities needed for performance materials.

 

Rare Materials

See Archives Policy
 

Archival Materials

See Archives Policy
 

Gifts

Gifts of library materials or money will be accepted when they fit the Barret Library acquisitions policy.  The library must be free to dispose, by gift, exchange, or salvage, of any publications which are not needed, and it cannot, except under unusual circumstances, maintain a gift collection as a separate entity.
 

Juvenile Materials

The library does purchase materials in this category when the curriculum warrants.

 

Weeding

The Barret Library views the weeding of the collection as an essential part of the Collection Development /Management process.   The Collection Development librarian, Library Liaisons and faculty collaborate together to continuously evaluate the physical collection to determine the future of materials.  The physical discarding of materials is administered by the Cataloging Department.

 

Weeding Policy

Weeding of the physical book collection criteria:

 Items with a history of non-use.

Superseded editions of which we have the latest.

Duplicate copies.

Volumes in states of ill repair should be identified and decisions made concerning their future.

Importance of the material to the collection, in particular curriculum support or historical value.

Volumes containing out-of-date and/or misleading information.

Weeding of Journal Collection Criteria:

[1] There are only a few volumes or issues of a title.

[2] The journal publication has been discontinued.

[3] The title no longer valuable to support the College's curriculum.

[4] If the title is available in electronic format, consideration will be given to removing

the print run.

Weeding of the Media Collection Criteria:

[1] Condition of the tape.

[2] Items with a history of non-use.

[3] Duplicate copies.
 

Weeding Procedures:

 [1] Faculty concerned with the weeded area will be asked to review the designated

items.

[2] When the decision to remove is finalized, the items will be moved to the cataloging

office or serials office to:

a. Change OCLC, online catalog, and shelf list records.

b. Note the withdrawal in the cataloging statistics.

c. Dispose of the item in the most suitable way.
 

Review of Policy

The Director of the Library and the Collection Development Team will review this statement annually and revise when necessary.