Leave of Absence

There may be instances in which it is in a student's best interest to spend some time away from the college. Students may pursue a mid-semester withdrawal or a leave of absence from Rhodes College for medical or personal needs.

Students should be advised that the Associate Dean of Student Success and the Standards & Standing faculty committee must approve requests for a mid-semester withdrawal, personal leave of absence, or medical leave of absence.  Mid-semester withdrawals generally require a student to take a leave of absence for the following term. Leaves are granted for one semester and additional information must be submitted to extend a leave for a second term.

Request a Leave of Absence

Steps:

  1. Read the policies for a leave of absence.
  2. Contact the Associate Dean of Student Success or the Director of Academic & Learning Resources for a LOA meeting to communicate about your needs and ask any questions regarding the policies for a leave.
  3. Discuss important components of your leave with campus offices (Financial Aid, International Programs, Residence Life, Faculty/Faculty Adviser). 
  4. Submit the application for a leave of absence.
  5. If you live on campus, meet with your RA to check out of your room and turn in your room key before departing the campus. Please note that you will need to take all of your personal belongings with you.

Additional Information:

  • Please communicate your decision for a leave of absence with a parent or guardian. 
  • You will maintain access to your Rhodes email address while you are on leave from the college, and we strongly encourage that you check this email from time to time. Offices like the Bursar, Financial Aid, and Residence Life will continue to email you about important deadlines at this email address.

Request to Withdraw from all Courses Mid-Semester

Steps:

  1. Read the policies for a mid-semester withdrawal and leave of absence.
  2. Contact the Associate Dean of Student Success or the Director of Academic & Learning Resources for a MSWD meeting to communicate about your needs and ask any questions regarding the policies for a mid-semester withdrawal. 
  3. Discuss important components of your withdrawal with campus offices (Financial Aid, International Programs, Residence Life, Faculty/Faculty Adviser). 
  4. Submit the application for a mid-semester withdrawal.
  5. If you live on campus, meet with your RA to check out of your room and turn in your room key before departing the campus. Please note that you will need to take all of your personal belongings with you.

Additional Information:

  • Please communicate your decision for a mid-semester withdrawal with a parent or guardian. 
  • You will maintain access to your Rhodes email address while you are on leave from the college, and we strongly encourage that you check this email from time to time. Offices like the Bursar, Financial Aid, and Residence Life will continue to email you about important deadlines at this email address.

Request to Return to Campus

 Steps:

  1. Submit an application to return to campus after a leave of absence. Students on a leave must submit this application with their intent to return by November 1 for a Spring return or March 15 for a Fall return to be included in pre-registration.
  2. Once your return to the college is approved by the Standards & Standing committee, pre-register for classes for the semester that you anticipate returning to campus. You will need to watch your email for a message about the tree registration process from the Registrar.
  3. Communicate with the Director of Residence Life about your housing request. 
  4. Follow regular communication and standard deadlines from the college about tuition payment, submission of financial aid documents, etc.

Additional Information:

  • If you need to extend your personal leave beyond one semester, we encourage you to communicate with your faculty adviser to establish a plan for completing the academic requirements for graduation and the Associate Dean of Student Success about your plans.
  • In some cases, the Associate Dean of Student Success and the Standards & Standing committee may establish specific requirements for your return to campus if the circumstances of your departure warrant it. The goal of such conditions is to prepare you for a successful return to the college; for example, you may be asked to participate in a consultation with the Counseling Center to facilitate a successful return. If the leave is health-related, any conditions or requirements for your return to campus will be based on an individualized assessment. The Associate Dean of Student Success will give careful consideration to the opinions and recommendations of your treating physician or mental health professional.