Frequently Asked Questions - Staff Positions

Frequently Asked Questions - Staff



We have provided some answers to commonly asked questions below to help you throughout this process. If you have any additional questions, please contact HR and we will be happy to assist you.


How do I begin the application process? 

To begin, please select an email and password that you will easily remember. You should write down your email and password. You will need it to apply for other positions or to check the status of your application the next time you visit our website. NOTE: emails and passwords are case-sensitive and should not include spaces.


What if I have already created an application? 

If you have already created an application with the online employment system and wish to update your information, please click the "Sign In” button and use your existing email and password that you selected when you created your application. In addition, for security purposes, this system automatically logs you off when it senses no activity.


What if I forgot my password?  

If you forgot your password, click on the " Forgot Password" link inside the box on the sign in page. If you need additional assistance, please contact Human Resources at (901) 843-3750 or   


Do I need to fill out an application?

 To be considered for a position at Rhodes College, you must create an application. Required information is indicated with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.   


What information will I be asked to provide? 

You will be asked to provide personal information such as your name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information relating to your employment history. In addition, some positions require that you attach an electronic copy of a cover letter and resume / vita. Please gather this information before applying to a position.


 Do I need an email address to apply for positions at Rhodes? 

In order to complete the online application, an email address is required. It is also useful to have an active email account for your online application as you will receive an email to confirm you have applied for a specific position and when your application is forwarded to a hiring department for consideration.  


 If I don′t have a computer, how can I apply for positions at Rhodes?

You may visit the Rhodes Human Resources Office, located at 2000 North Parkway Rhodes College (west campus) next to the Bookstore, Monday through Friday, 8:30 a.m. to 5 p.m. Computers are also available at most public libraries.  


 Can I copy selected information from another electronic document? 

Yes. For example, you can copy and paste the information from a Word document directly into the appropriate fields in the application form. Please remove any extra formatting, such as bullets or styling, as these will not copy over.  


 How do I save my application? 

Your information will be saved as you complete the application. Should you need to log out and return to your application you can access it on the Candidate Home page. Under My Draft Applications, you should see your application in progress. Once you select the position you can press Continue Application to return where you left off.


What if I am not ready to fill out the application at this time? 

If you do not want to complete the application at this time, please click "DELETE" at the top of the job application from the My Draft Applications page. 


How do I submit a resume? 

You will be able to submit a resume each time you apply for a position. There will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute completing the application form.


 How do I submit a cover letter? 

You will be able to submit a cover letter each time you apply for a position. There will be directions prompting you how and when to attach your resume. You are able to add multiple documents to that upload button and that is one way you can upload a cover letter or any other required document(s). There is also a section in the questionnaire that will allow you to upload your cover letter.


How do I apply for a posting?

To apply for an open position, visit the home page to search for current openings. You can search by Job Title or Job Category. Type in any key word and click the "SEARCH" button to bring up a list of open positions with that key word. View the posting for the position in which you are interested. At the top of the page you will find an "Apply" button to allow you to apply for that position. Follow the on-screen instructions for completing your application by answering any necessary questions and / or attaching documents like cover letters, resumes / vitas, etc. When you have successfully applied for the position you will receive a confirmation email.   


Will I receive confirmation that my application was received? 

Yes, a page will be displayed indicating that your application has been submitted and you will be provided with a confirmation email.   


Do I need to complete a separate application for each position of interest? 

No, only one application is necessary for you to be considered for any position. However, keep in mind that it is YOUR responsibility to apply for each specific position. Your online application will not be considered for any position for which you have not applied. To apply for a position, click on "Apply for this Posting" on the Job Details page of the position in which you are interested. Be sure to update your application as necessary before applying for any position. 


After applying my application to a specific position, why did I get a message that states I am unqualified for that position?

This means that you are a current employee who applied on the external career page. Please log into your Workday account and apply for the position through the Careers worklet app.  


What is the hiring process? 

When you have applied online, the Talent Acquisition Specialist will review your application and resume. If you possess basic qualifications for the position, a recruiter may forward your information to the hiring manager(s). Upon the hiring manager’s review of your qualifications, you may be contacted for an interview. If you successfully complete the interview process, Human Resources may check references for all positions, conduct background checks, and perform post-offer testing as required. 


How can I check the status of my application?

You can access your application by selecting the Candidate Home page under your account. The application for the specific position will be under My Applications. There is a “Status” right under the position and it will tell you the current status of your application. If you have any further questions you can contact


How will I know if a position has been filled?

Once a position has been filled, the status displayed for that position on the Application Status page will change and you will receive an email notification. For further information, please contact Human Resources at (901) 843-3750 or