Data Stewardship and Advisory Committee

Data Stewards:
José Rodriguez, Chief Information Officer
Jacob Church, Director of Enrollment Services
Rashna Richards, Ex Officio

Data Custodians:
Kathleen Cates, Associate Comptroller
Kerry Connors, Senior Director of Development Initiatives and Advancement Systems
Jill Triplett Ellis, Director of Institutional Research
Amanda Maxson, Registrar
Stacy Pennington, Director of Infrastructure and Enterprise Applications
Leigh Powell, Human Resources Business Systems Analyst
Jamia Stokes, Dean of Student Success


The Data Stewardship Group will discover, discuss, document, and decide issues related to data processing and reporting, including user permissions to data and uses of data owned by the College.  These responsibilities specifically include:

Data Definitions and Access:

  • Develop and maintain a list of data stewards and owners.
  • Define the areas of responsibility for access and management of data to ensure that data are accessible for appropriate purposes, people, and systems.
  • Document and review regularly data entry and business process standards across the institution to ensure that institutional data are reliable, consistent and of high quality.
  • Develop and document a glossary of terms related to college data (data dictionary).
  • Where necessary, provide policy and training recommendations in support of the institution in managing and protecting its data assets.

Data Security: 

  • Recommend long-term strategies on securing enterprise data.
  • Recommend and document standards for the storage, retention, and disposal of the institution’s data in accordance with federal and state legislation, industry standards, and best practices in higher education.
  • Enforcement of data security guidelines is the responsibility of the departmental data stewards and custodians.

Data Advisory Process:

The IE Data Advisory addresses a primary accreditation principle as articulated by the Southern Association of Colleges and Schools-Commission on Colleges in Principles of Accreditation. Foundations for Quality Enhancement adopted by the membership of the Southern Association of Colleges and Schools-Commission on Colleges (SACSCOC) in January of 2018.  That standard, a keystone for accreditation, reads as follows:
7.1 “The institution engages in ongoing, comprehensive, and integrated research-based planning and evaluation processes that (a) focus on institutional quality and effectiveness and (b) incorporate a systematic review of institutional goals and outcomes consistent with its mission.”

Fulfilling this principle would include: 

  • Identifying information needs – information-sharing across divisions that would generate the questions facing the institution 
  • Developing research questions – assisting stakeholders in formulating and refining research questions relative to the data collected by the institution and/or available nationally
  • Evaluating whether we have the kinds of information and resources we need to answer questions
  • Evaluating the value of surveys/data collection instruments that we distribute to constituent populations
  • Evaluating use-value for current software/data management systems
  • Supporting administrative and academic unit development and assessment
  • Developing real decision support based on institutional data
  • Responding to information requests from the Senior Leadership Team to support the promotion of the institution to external constituents

Decisional Authority:

In cases where data or process ownership is still contested, the Data Stewardship Committee will be called upon to make a decision about what will be done with the data or process, moving forward. This decision can be appealed to Senior Leadership Team, which will receive documentation and insight from the Data Stewardship Committee to make the final decision.