Letter Packet Tasks

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December-January
  • Determine your letter writers and request letters of evaluation.
February-April 

Attend the Letter Collection Process Meeting in February or watch it in March/April. It outlines the steps for completing the tasks described below.

  • Create a Privatefolio Account.
  • Preview the HPA Letter Writer Form, Pre-Application Form, and the Letter Packet Request Process in your applicant folder.
  • Confirm that your letter writers receive the letter request email from Privatefolio.
May 1-June 1
  • Letter writers will upload their letters to PrivateFolio. Our preferred timeline for you to share with your letter writers is early May. However, some faculty utilize mid-May (after spring classes have ended) to write letters. This is not a concern.
  • **June 1** is a priority deadline to help ensure your letter packets are uploaded in a timely fashion. HPA Staff will continue to upload letter packets until August 1.
  • August 1 is a firm deadline.
May 
  • May 1 - Letter Writer Form: Upload your HPA Letter Writer Form to PrivateFolio by May 1. The form is in the Applicant Box Folder.
  • May 15 - Pre-Application Form (PAF): The priority deadline for your Pre-Application Form (PAF) is May 15th. 
May-August 1
  • Letter Packet Request: You will complete this section as you fill out your application in the application server (AMCAS, AACOMAS, TMDSAS, & AADSAS). Please follow the instructions in Box to fill out your letter request accurately.
  • Final Steps: Once PrivateFolio receives all letter submissions and you have submitted your application to each of your intended application servers, please email HPAAssist@Rhodes.edu to signal to us that we can upload your letter packet. This notification allows us to promptly assemble your packet.
  • HPA will be unable to submit letter packets after August 1st. All forms, requests, and letters must be submitted by this date.