Events Office

Welcome to the Event Management System (EMS). EMS allows the Rhodes Community to request spaces on campus for meetings, lectures, and special events. 

Registered Student Organization (RSO) Requests

RSOs now use the Presence System to request space on campus. Organizations should go to to submit an event request. A member of the student life staff will review all request and contact the individual if further information is required. Once approved student life will enter the request into EMS. Student organizations should no longer enter any events into EMS. Meeting request should be submitted two (2) weeks prior and special event requests should be submitted four (4) weeks prior to the event date.

For more information regarding the new student booking process please reach out to one of the below student life administrators: 

Aly Ruhl - Greek Life

Mikayla Woodward - Governing, Cultural, Interfaith, and Media/Performance

Mikayla Woodward - Special Interest, Service, Academic and Honorary, and Advocacy

Meghan Keelan - Club Sports 


Faculty/Staff Requests

Please submit all meeting requests a minimum of three (3) business days prior to your start date.  Faculty/staff should submit for any special event no later than two (2) weeks prior to the start date. 

A request submitted in EMS does not automatically approve usage. Once a submission turns from grey to green the event has been officially approved and you may proceed with planning. For more information on how to book in EMS please contact the Scheduling Office at (901) 843-3888. 

To begin booking please select START BOOKING