Welcome to the Event Management System (EMS). EMS allows the Rhodes Community to request spaces on campus for meetings, lectures, and special events.
Faculty and Staff Requests
Please submit all meeting and space requests a minimum of three (3) business days prior to your start date. Faculty and staff should submit for any special event no later than two (2) weeks prior to the start date.
A request submitted in EMS does not automatically approve usage. Once a submission is officially approved via email confirmation, you may proceed with planning.
For more information on how to book in EMS please contact College Events at (901) 843-3888.
Click here to begin booking your next event.
Our Rhodes One Login site will appear when you sign in. No new passwords will need to be created.
Virtual Event Resources:
Virtual Event Planning Guide - document located on Box
Zoom Meeting vs. Zoom Webinar - document located on Box
Rhodes College Rental Spaces - Our webpage dedicated to available spaces with images, seating capacity, and a/v options
Registered Student Organization (RSO) Requests
COVID-19 Meeting and Event Guidelines for Student Events
Registered Student Organizations (RSO) will continue to use the Presence System to request space on campus for meetings and events. Organizations should request their meetings and events through the links below. A member of the Student Life staff will review all requests and contact the individual if further information is required.
Events – https://rhodes.presence.io/form/event-registration
Meetings - https://rhodes.presence.io/form/rso-meeting-request
Once approved, Student Life will enter the request into EMS. Student organizations should no longer enter any events into EMS. Meeting request should be submitted two (2) weeks prior and all event requests should be submitted four (4) weeks prior to the event date.
For more information regarding the new student booking process please reach out to one of the Student Life Administrators below: