Faculty Resources

Accessible Course Planning Best Practices 

Designing accessible learning environments is essential for ensuring inclusive and equitable academic experiences for all students. Doing so requires proactively planning for the needs of as many diverse learners as possible, not just those of the "average" learner. 

NEW! Ally Resource on Canvas

Ally is a Universal Design assistive technology tool embedded in Canvas that makes the digital learning environment more inclusive and accessible for all students. Ally automatically generates a wide range of accessible alternative formats (e.g., audio, OCR'd PDF, ePUB, mobile-friendly, Immersive Reader, digital braille, etc.) without modifying your original materials. Ally also provides faculty with feedback on the accessibility of course materials and guidance on how to fix certain issues. 

  • Upload your digital course materials to Canvas to allow all of your students to access preferred alternative formats. This will also allow you to identify access issues to fix over time. 
  • View the Content Remediation Guide for Faculty for more details. 
Accessible Content Provision

Provide accessible content from the beginning so that no diverse learner is denied access or experiences delayed access while your materials are remediated after the fact. Accessible content benefits all students.

  • Upload your digital course materials to Canvas so all of your students can access preferred alternative formats using Ally.  
  • Plan early and choose required readings that are already available in alternative accessible formats  (e.g., Word, ePUB text, OCR'd PDF) that can be used with assistive technology (e.g., text-to-speech software, etc.). 
  • Select videos that are already equipped with captions and audio descriptions. 
  • Use Microsoft 365 resources such as the Microsoft Accessibility Checker to ensure accessibility of your created Microsoft Office content (e.g., Word, PowerPoint, Excel). Additional resources include Anthology Ally, SensusAccess, and/or Adobe Acrobat Pro.
Syllabus Access Statement

Include an accommodations statement in your syllabus inviting students to discuss academic needs with you. This will also help prompt students to share their course accessibility letters in a timely manner. Below is a sample statement.

  • Access and Accommodations: Rhodes College is committed to creating inclusive, equitable, and accessible learning environments for all students. If you anticipate or experience any barriers to learning in this course, please discuss your concerns with me. If you have a disability or think you may have a disability, you can work with Student Accessibility Services (SAS) to request academic accommodations. Reasonable accommodations are established through an interactive process between SAS, you, and your faculty. For more information, contact SAS@rhodes.edu or call 901-843-3815. If you have already been approved for accommodations through SAS, please share your course accessibility letter with me as soon as possible so we can develop an implementation plan together.

Academic Accommodation Resources

Faculty AIM Portal 
  • Faculty may log into the Faculty AIM Portal to view requested academic accommodations for each course. Note: You will only be able to view accommodation details for students who requested in AIM to use their approved accommodations in your course. 
  • This portal will also be used to manage some specific accommodations (e.g., Intermittent Flex Plan).
Course Accessibility Letters
  • Students with approved academic accommodations are responsible for requesting their faculty course accessibility letters each semester through the Student AIM Portal. Once requested by the student, AIM (the SAS data management system) sends faculty a customized letter outlining approved accommodation details for each student. 
  • Students are also responsible for meeting with their faculty to discuss their access needs and accommodation details. SAS advises students to request their letters and meet with faculty as soon as possible at the beginning of the semester or after being approved. 
  • Accommodations are not retroactive. When students are uncertain of their need for accommodation in a course, SAS advises them that it is better to have the accommodations in place than to rush at the last minute. Faculty are not responsible for providing accommodations before the receipt of a course accessibility letter. 
Testing Room
  • The Testing Room, located in 303 Barret Library, is an optional non-proctored, distraction-limited testing space accessible by fob only to Rhodes students with approved test accommodations. 
  • Faculty choosing to use the Testing Room in the provision of approved test accommodations should review the Testing Room Procedures and the Test Cover Sheet on the Testing Room website.  

Universal Design for Learning

The Faculty Room at the University of Washington offers many resources for applying the Universal Design framework in higher education.

Contact SAS@rhodes.edu for consultation and additional resources.